5.0
Placeholder text showing how a review reads on this shelf. Real customer wording goes here once the first orders are through and permission is given.
SampleS-02 / Fit-out
AI receptionist setup
The voice that answers at 7pm, trained on your services and your rules.
An AI receptionist that has not been trained on your services, your service area and your escalation rules will book the wrong jobs politely. This service does the training: the script, the qualification questions, the transfer rules, the calendar wiring, and the test calls that find the gaps before a customer does.
Who books this
Who this is for
- Businesses losing calls after hours or during busy hours
- Teams whose front desk cannot answer and serve at the same time
- Agencies deploying voice AI for a client and wanting it done right once
The run
How the job runs
No stage names for the sake of it. These are the actual steps, in the order they happen.
- 01
Script
A working session on what the receptionist must ask, what it must never promise, when it books and when it transfers to a human. The escalation rules are the part most setups skip.
- 02
Train
Services, pricing bands, service area, hours, and the twenty questions your customers actually ask, loaded so the answers are yours rather than generic.
- 03
Wire
Calendar connection with real availability, CRM record creation, tagging, transfer routing and the after-hours branch.
- 04
Test on real calls
We call it. Repeatedly. As an easy customer, an angry one, a wrong number and someone with a strong accent, then tune until it holds.
On completion
What you get, and what you do not
Deliverables
- A written call script with qualification and escalation rules
- The receptionist trained on your services, area, hours and pricing bands
- Calendar booking, CRM record creation and tagging connected
- Transfer routing and an after-hours branch
- A test call log with the tuning changes made
- Bilingual English and Spanish handling where you need it
Not included
- Voice AI platform usage costs, which are billed by the provider
- Phone number provisioning fees and A2P registration
- Call recording compliance advice for your jurisdiction
Scope
What ships in the crate
Clear boundaries are cheaper than an awkward conversation in week three. Here is exactly what your purchase covers and what gets its own quote.
Delivery
Within 1 to 2 business days
Your share link and install notes arrive by email within 1 to 2 business days of purchase confirmation. Weekend orders go out on the next business day.
Installation support
12 hours, within 14 days
Every purchase carries 12 hours of dedicated installation support, to be used within 14 days of purchase. Book it in one block or in short sessions as you work through the fit-out.
In the crate
Support for the snapshot itself and the automations inside it.
- Getting the nine components live in your sub-account
- Filling custom values, connecting calendars, numbers and sending domains
- Adjusting any workflow that ships inside the crate
- Adding a few more automations alongside the ones already there
- Fixing anything in the snapshot that a GoHighLevel platform change breaks
- Answering how-does-this-work questions about what you bought
A separate order
Work that crosses into somebody else's platform, quoted on its own or delivered through a VA.
The line sits where predictability ends. Everything inside the crate is ours to control, so it is covered. The moment work depends on another company's API, rate limits or release schedule, the effort stops being predictable, and pretending otherwise would mean either padding every price or quietly running out of goodwill.
Reviews
Dockets from the
Every order leaves a docket. This is the strip they hang on, newest to the left.
These are sample dockets. DFY Depot opened recently and has no verified customer reviews yet, so this shelf is stocked with clearly labelled placeholders rather than invented praise. No rating or review data is published to search engines while that is the case. Real dockets will replace these and will carry real names.
5.0
Placeholder text. This slot is reserved for a named customer describing what changed on their recall list, in their own words.
Sample4.0
Placeholder text. A real docket will name the person, the business and the specific thing the system fixed for them.
Sample5.0
Placeholder text held for a service customer. Nothing on this card is a real quotation and none of it is published as structured data.
Sample5.0
Placeholder text. The depot opened recently, so this shelf is stocked with blanks rather than with invented praise.
Sample4.0
Placeholder text. Real wording, a real name and a real rating will replace this the moment we have permission to publish one.
SampleQuestions
About AI Receptionist Setup
Will callers know it is AI?
Many will, and the script is written so it never pretends otherwise if asked. In our experience callers mind far less about talking to an AI than about nobody answering at all.
What happens on a call it cannot handle?
It transfers, on rules you set. A defined transfer path for anything outside the script is the difference between a receptionist and a liability.
Pairs with
Crates this job is usually booked alongside
HVAC Contractor
Answers the 7pm no-heat call, chases the replacement quote, books the tune-up.
Plumbing Company
Answer the leak first. Quote the repipe second. Recall the drain next year.
Dental Practice
Work the treatment plan list. Run recall without the front desk.
Other services
- Snapshot Installation and Fit-OutYou buy the crate. We import it, fit it and test it before a lead touches it.From $690
- White Label Support DeskYour clients get answers. Your brand gets the credit. You get your evenings.From $690 per month
- Third-Party IntegrationsConnect the system you already run. Quoted per connection, built to survive.From $750 per integration
From the floor
Reading on this job
If you would rather run it yourself, this is the same method written out.
- DKT-0021Missed call text back: the smallest automation with the biggest bill attachedMissed call text back in GoHighLevel: the built-in toggle, the workflow version, three message templates that actually get replies, and the traps that silence it.
- DKT-0024No-show recovery: what the first hour after a missed appointment is worthAppointment no show recovery automation is two jobs: the reminder ladder that prevents the miss, and the hour afterwards that gets the customer back.
- DKT-0017A2P 10DLC: getting a snapshot approved to send before it needs to sendA2P 10DLC for GoHighLevel decides whether your snapshot can text at all. What brand and campaign registration need, and why it belongs at the start of a fit-out.
- DKT-0012GoHighLevel for home service businesses, and where it sits next to your field softwareGoHighLevel for home service businesses does not replace field service software. Here is the line between the two, and what sits on each side.
Fit-out
Brief the AI Receptionist Setup
The voice that answers at 7pm, trained on your services and your rules. Turnaround is 5 to 7 business days, and you get a scope and a price before anything starts.
- Delivered within 1 to 2 business days
- 12 hours of installation support, within 14 days
- Nine fitted components in every crate